Time tracking: the mistakes companies keep making that an inspection detects in minutes

Biological Control, based in Vigo, has implemented time tracking in over 1,000 companies and warns that paper remains the main source of sanctions.

Time tracking: the mistakes companies keep making that an inspection detects in minutes

Paper-based clocking system

Time tracking has been mandatory since 2019, but continuing to comply with it using paper sheets or an Excel file filled out at the end of the month is, in practice, not complying at all. At Biological Control, they see it every week: most sanctioned companies believed they were in compliance.

Few labor obligations generate as much confusion as time tracking. The rule is clear on the 'what'—recording each employee's daily working hours—but leaves room for the 'how,' and that is where errors accumulate: incomplete or modifiable paper records, lack of control over actual hours worked, and doubts about exactly what current regulations require.
Biological Control, a company based in Vigo specializing in time tracking and attendance control systems, has implemented its solution in over 1,000 companies. Its platform allows for managing time tracking via clock-in terminal, app, web, or combined systems, with all data centralized in a cloud-based time tracking software.
The goal is to offer a simple, flexible, and accessible time tracking system, with reliable, verifiable records available whenever the company or the Labor Inspectorate needs them.
Their approach allows replacing manual systems with digital clocking where records are centralized and can be consulted at any time, without having to collect sheets or reconstruct months of records when an audit arises.
The company also highlights the importance of the system being quick to implement and having personalized support, because real doubts appear when the system is already running and needs to be applied to shifts, split shifts, or remote staff.
Time tracking is not just a matter of avoiding sanctions: when well-planned, it gives the company a true picture of hours worked, overtime, and the actual distribution of workload—information that many organizations simply did not have until now.

Its platform allows for managing time tracking via clock-in terminal, app, web, or combined systems, with all data centralized in a cloud-based time tracking software.

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